Red Rose Civic Association
HOA Meeting Minutes
May 1, 2018 – Annual Meeting
redrosecivic@gmail.com ~ redrosevillage.org
Board Members Present: Kat H. – Chairman, Tina E. – Treasurer, Michelle W. – Secretary,
Linda M. – Member-at-Large, Jeanette A. – Member-at-Large
Board Member(s) Not Present: NA
Non-Board Members Present: Chuck M. – ARB, Ralph and Sannie B. – homeowners, Bill G. – homeowner
Meeting called to order by Kat at 7:16 pm. * This meeting was recorded.
Previous Meeting Minutes: The November 15, 2017 meeting minutes were reviewed. Linda motioned to approve minutes/ Jeanette seconded/motion unanimously approved.
Treasurer’s Report presented by Tina:
– Current balance in bank account is $58,598.71.
– Tax return not yet filed.
– Annual billing of HOA dues will be approx. June 10, 2018. Dues for fiscal year 2018-2019 will be due July 15, 2018.
ARB Report presented by Chuck:
– Discussion regarding…
– Buttercup property with unregistered vehicles parked on property
-Donation of a small basketball hoop for kids to use
-Need of signs to define common grounds, will research price
-Property on Gardenia dumping paint into the creek
-Residents can park a “non-car” in driveway for 48 hours WITH PERMISSION from the
ARB or HOA (for example: boat, RV, work vehicle, trailer).
Webmaster’s Report:
– Nothing reported
Secretary’s Report presented by Michelle:
-Returned paperwork for filing.
Neighborhood Watch (N.W.) Report:
– Nothing reported.
Members-at-Large Reports:
Linda: Nothing to report.
Jeanette: Nothing to report.
Old Business:
-Still obtaining bids for a new landscaper.
New Business:
-Heavy discussion regarding a parking issue between two residents. Resident A parks legally on a RRV street. Resident B has permission to park a vehicle on a field that connects to RRV but is not part of RRV. Resident B admits Resident A parks legally on the street but that the car blocks Resident B’s complete and clear access to the field. Resident B requests RRV HOA intervention, however, VDOT advised Kat that access to the field is not considered to be off the RRV street. Therefore, Resident B should not be entering the field through RRV. Chuck (ARB) agreed to ask Resident A to park away from the field but it was noted that Resident A is legally parking and is not violating any RRV rules/regulations.
-Discussion regarding the need to write annual letter. Many items need to be included such as need for volunteers/participation, need for residents to read disclosure packet, need to advise residents of dangers in non playground areas of common ground such as sinkholes and wildlife, need to clean off mold and mildew from exterior of houses and need to keep garbage cans out of sight.
-A legal ballot needs to be made for voting on RRV HOA board members.
-ARB will select a spring clean up winner at the end of June 2018.
-Community Yard Sale will be June 9, 2018, 8am-1pm.
Meeting adjourned by Kat at 9:07 pm. The next meeting will be in June 2018..