HOA Board Meeting 2017 MAY 10

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Minutes

Meeting called to order by Kat at 7:16 pm. * This meeting was recorded.

Previous Meeting Minutes: The March 29, 2017 meeting minutes were reviewed. Linda motioned to approve minutes/Kat seconded/motion unanimously approved.

Treasurer’s Report presented by Kat/Tina:

• Matt K. resigned as Treasurer April 26, 2017 with Kat accepting his written resignation.
• Tina E. graciously offered to return to the position of treasurer that she had previously held.
• Kat motioned to vote Tina as Treasurer/Linda seconded/Tina was unanimously voted in!
• There is currently over $18,000.00 in outstanding dues and fines.
• Kat spoke to the new collections agent on April 21, 2017. HOA must follow this protocol:
  • June 1, 2017 statements mailed, if not paid then…
  • July 1, 2017 1st letter mailed indicating dues and notify of collections, if not paid then…
  • Aug 1, 2017 2nd letter mailed indicating dues and notify of collections, if not paid then…
  • September 1, 2017 to collections
• Current balance in checking is $36,653.53.
• Talk of switching banks to a location closer to the neighborhood. There was a unanimous agreement amongst the board to make the change to Union Bank and Trust.
• Tax return was filed.
• Registered agent for HOA is a former HOA president. Need to change to a current member and the current HOA address.
• Checks were written for the landscaper for spring clean-up and mowing.

ARB’s Report presented by Chuck:

• May 12, 2017 is the ARB due date to pay fines.
• Discussed that ARB fines cannot go to collections. Can only put lien on house.

Webmaster’s Report

• Nothing to report.

Secretary’s Report presented by Michelle:

• Nothing to report.

Neighborhood Watch (N.W.) Report

• Nothing to report.
• Now with Tina being Treasurer, the NW committee chair is vacant.

Members-at-Large Reports

• Neighborhood yard sale will be May 13, 2017. An ad was placed in the paper.

Old Business

• Kat made contact with all homeowners where new lights will be installed except the Buttercup location.
• Still trying to get quotes for park/court resurfacing. Pictures were sent to one company to obtain an estimate. Still waiting to hear back from the company.

New Business

• Dominion needs to be contacted regarding the light being out at the park.
• Kat motioned to vote to increase the yearly HOA dues/Michelle seconded. The board voted unanimously to raise the yearly dues from $92.00 to $100.00 beginning with the fiscal year June 1, 2017-May 31, 2018.
• This increase is because of the increase in Dominion Lights in RRV.
• Neighborhood spring letter with the board ballot and the statement for dues will be sent out no later than June 1, 2017.
• The ballot needs to be returned/received by June 16, 2017.
• Board members will meet May 25, 2017 to stuff envelopes.

Meeting adjourned by Kat at 8:27 pm. The next meeting will be June 20, 2017 at 7pm.